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Event Services Coordinator

The Event Services Coordinator is responsible for execution of all events held at Peachtree Road United Methodist Church from start to finish. This includes maintenance of event calendar, scheduling and supervising event staff, outside and internal client/constituent relations, rental sales, vendor management, and day of event coordination.

  • Maintains the EMS event system – the event calendar, schedules events and assigns rooms and resources, handles billing.  Ensures that the data is inclusive, accurate and detailed. Offers suggestions for systems improvement. Provides ongoing EMS training to staff.  Maintains and coordinates the Master calendar.
  • Creates daily event set up schedule and layouts and communicates to the event staff.
  • Supervises the completion, accuracy and cleanliness of event spaces, arrangements and resources. Ensures the coordination and timely execution of room resets by the staff.
  • Provides effective communication to staff, congregants, and outside clients to determine room and resource needs. This service includes: assistance in room setup design; ensuring proper timing for setups and breakdowns to be performed; effectively planning for the unexpected.
  • Provides excellent customer service to inside departments as well as outside groups for facility rentals. Handles church facility tours, correspondence, bookings, contracts, invoice billing and receiving.
  • Manages contract vendors, all services and billing for internal departments and outside groups regarding events.
  • Maintains a history of internal catering menus, attendance and charges. Leads weekly meetings with contract caterer.
  • Maintains and updates event signage throughout the campus as needed.
  • Maintains and orders promotional materials, resource inventory and equipment as it relates to events and catering. Diligently notices items which need repair or upgrade and effectively and timely reports to Property Manager.
  • Leads regular meetings with event staff and provides monthly event procedure training.
  • Ensures adherence to quality expectations and standards. Develops and maintains a positive working relationship with others and supports the Facilities team to reach common goals. Serves as a change agent and leader.
  • Seeks to create new event sales bookings with civil groups, conferences, organizations, weddings etc.
  • This position is an evolving role which may require additional responsibilities not listed above.
  • Must be computer savvy, have excellent communication skills, be attentive to detail, possess ability to prioritize and ability to work within all levels of the organization, members and guests.
  • Willingness to be flexible and the ability to offer reasonable solutions and assist as needed.
  • Ability to provide excellent customer service.
  • Able to work a flexible schedule including weekend days, nights, and holidays.

 

  • BS degree with 5 years of supervisory experience in the event management and business field.
  • Experience with event scheduling software and Microsoft Office.  Shelby, EMS, and Social Tables.
  • Experience managing multiple projects, meeting deadlines, sales, bookings, and billing and collection experience.
  • Experience as events coordinator or manager with rental venue.
  • Ability to handle detail and large-picture while being flexible to rapid change.
  • Ability to supervise.
  • Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Stand, sit, or walk for an extended period of time.
  • Preferred: experience working with volunteers, non-profits, and managing facility staff.

If this sounds like the opportunity and the type of organization you’ve been looking for, please send us your resume with a short cover letter and salary history to hr@prumc.org.

We look forward to hearing from you!

Peachtree Road United Methodist Church is an Equal Opportunity Employer.