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Accounts Payable Coordinator

The Peachtree Road United Methodist Church (PRUMC) Accounts Payable Coordinator is responsible for all payables and maintaining general ledger accounts and activity.  This position supports both the Church and Preschool Finance Departments.  This includes monthly and yearly closings and reporting for staff, leadership committees, governing and required government entities.

Essential Job Functions

  • Enter, batch and pay weekly invoices as submitted on check request forms. Keep in mind IRS 1099 reporting requirements as well as PRUMC audit standards in maintaining appropriate audit trail.
  • Post monthly interdepartmental transfers as submitted by program and support staff.
  • Post monthly journal entries for regularly recurring items.
  • Manage and monitor church credit card accounts. Maintain audit trail of charges and authorization as well as process payments to ensure available credit for additional purchases.
  • Reconcile operating, payroll, and savings bank accounts monthly for church and Preschool.
  • Prepare, enter and maintain current year budgets as submitted by program staff and approved by the Finance Committee or Board of Directors
  • Generate reports monthly, yearly and as requested for support staff as well as leadership committees.
  • Transfer funds through online wire transfers/ACH between PRUMC accounts.
  • Provide support as called on for the following church leadership committees:
    • Finance Committee
    • Endowment and Memorial Committee
    • Board of Trustees
    • Staff Parish Relations Committee
    • Administrative Board
    • Preschool Board of Directors
  • Maintain file for current and prior year AP, GL, Bank Statements and similar.
  • Records retention management.
  • Monthly submission of sales tax reports for retail store.
  • Reconciliation of insurance invoices to General Ledger accounts.

 

Position Structure and Level
The Accounts Payable Clerk reports to the Financial Controller and works closely with Contributions, Payroll, HR, Preschool and IT personnel.

Four Year college degree with a concentration in accounting is preferred. Position requires a solid working knowledge of Microsoft Office applications with advanced knowledge in Excel. Working knowledge of online banking systems with respect to wire transfers, payment authorization systems (positive pay, ach control) is needed to fully execute duties.

If this sounds like the opportunity and the type of organization you’ve been looking for, please send us your resume with a short cover letter and salary history to hr@prumc.org.

We look forward to hearing from you!

Peachtree Road United Methodist Church is an Equal Opportunity Employer.